Administratief assistent in ZAVENTEM

For one of our clients we are looking for: Administratief assistent - ZAVENTEM (m/f):

Job description:

• Contract handling

o Process contract submission that meets the audit and process standards.

o Get the contract validated and counter signed for the Sales team to return the contract to the customer.

o Document scanning and submit to ROC using the platform and respecting the requirements sets for order submission.

• Focus on compliancy

o Give guidance to local team to ensure Microsoft Policy rules are followed and the available contracting templates and framework are used

o Be compliancy gate keeper by flagging any incompliancy to stakeholders

• Post-validation process

o Complete missing information to avoid incorrect setup or unrequired clarifications

o Alert stakeholders on invalid orders and call out actions needed

o Follow-up on contract activation

o Provide status report on processing to Business Excellence Lead

• Purchase order administration

o New vendor creation, PO creation, PO approval follow-up

o Follow-up signature with subcontractor

o Guidance of proper subcontractor list

• Billing

o Support delivery teams and the ROC on special billing instructions received from customer

o Assign VAT code

o Provide special supporting needs for some government customers

• Credit and collection – collaboration

o Use the tracking model to follow-up on collection status

o Support the Credit and Collection department in resolving invoices disputes

o Support the credit and re-billing of invoices, document crediting and re-billing with reason for credit and rebill

• General support

o Assist the Enterprise Services organization by providing location, way and timing of support/help on specific administrative tasks


Administrative skills with passion for accuracy and drive for efficiency
Prioritization and coordination
Excellent communication
3 to 5 years of previous experience on an administrative role
Used to work with heavy processes
Used to work with the Sharepoint technology
French, English & Dutch fluent

We offer:

XPE Customer Care offer the opportunity to work in dynamic and challenging environment driven by passion. You receive a competitive salary package, including extra-legal advantages.


Maarten Van den Houte

Making It Happen from A to Z That's XPE